Dawn Smith, project manager at Stark Industries,

Dawn Smith, project manager at Stark Industries,

coordinating the company’s move to a new building currently under construction. Dawn wants
the move to commence as soon as the building is ready for the estimated June 1st occupancy – still 2 months away.

The entire move, which will affect 4 departments and 600 people, is to be completed within 1 week. Because timing is critical, Dawn starts her planning by
preparing a Gantt chart. At the project level, she draws a bar 1 week [7 days] long and then subdivides it into 3 major categories: (1) pack office
supplies, equipment, and furniture [3 days allotted]; (2) move everything [2 days allotted]; and (3) unpack and arrange it at new location [2 days]. She
then estimates the total number of boxes, equipment, and furniture that will have to be moved in 2 days, gives the estimate to a moving contractor, and
receives a priced quote. To assist in packing and unpacking boxes and equipment, Dawn intends to hire temporary workers. She estimates the number of
workers needed, gives it to a temp agency, and receives a priced quote.

Dawn shows the completed plan to you, her manager, and asks for a review of it. The plan consists of the Gantt chart and a budget that is largely based on
the priced quotes from the moving agency and temp agency.

1. What do you think about Dawn’s approach to scheduling work and estimating the costs? Do you consider her plan to be comprehensive stating why you have
reached that opinion?

2. Prepare a draft action plan in readiness for a meeting with Dawn that outlines your guidance points that Dawn will need to adhere to when re-drafting
her plan.

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